Sharing, along with all other use of OneDrive for Business is governed by the University's Acceptable Use for University ICT Systems, Data Protection and Research Data Management policies. Normally, yes, however files or folders containing personal data should only be shared with York St John users i.e. After 90 days any files in the OneDrive for Business recycle bin are permanently deleted. In addition, Office365 is verified to meet the requirements specified in ISO 27001, European Union (EU) Model Clauses, the Health Insurance Portability and Accountability Act Business Associate Agreement (HIPAA BAA), and the Federal Information Security Management Act (FISMA).Įach user can recover their own deleted items for up to 90 days from the OneDrive for Business recycle bin. This helps to meet UK Data Protection requirements.
Under the agreement, Microsoft have agreed to meet JANET's more restrictive conditions. This provides Europe-wide security and data protection. York St John University has signed up to use Office365 under JANET's terms and conditions. It is hosted by Microsoft in a secure Office365 tenancy. OneDrive for Business (as part of Office365) is as secure as systems hosted on campus. If you are having trouble logging into your York St John OneDrive for Business account because you've got a personal OneDrive account please contact advice. This is completely separate to your York St John OneDrive for Business account and cannot link to it. OneDrive is personal cloud storage that often comes free with a personal Microsoft account (e.g. Your OneDrive for Business account can only be accessed using your York St John email address and password. It allows you to access your files on and off campus and to share and collaborate with other York St John students and staff. OneDrive for Business is cloud storage intended for University purposes to use while you are a student or member of staff at York St John. OneDrive for Business and OneDrive are different and separate services. The file storage area is hosted on Microsoft servers as part of the Office365 service and administered by York St John University staff.
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